• Author Name
• Title of the published book
• Publication date
• Publisher
• ISBN Number(s)

Meeting Room

          
• Laptop (Windows-based) with audio sound (presenters may not use their own equipment in meeting room)
• (1) LCD projector     
• (1) Screen   
• Appropriate speaker microphones on head table
• (1) Wireless lavalier
• (1) Flipchart
• (1) Wireless microphone for audience participation
• (1) Wireless slide advancer with built-in laser pointer
• Theatre seating

Internet:  While there will be Wi-Fi in the venue, we recommend that any presentation in the Congress programme not be dependent on Internet connectivity because of its unreliability, especially in a room that may contain at least 100+ people who have personal devices.  We want to ensure that a presentation is successful and not subject to any disruptions because of technical or connectivity difficulties.

Registration

PMI will grant each lead presenter a complimentary registration, and as a courtesy PMI will register you for the event, as well as your co-presenter(s). Your registration provides access to this event only. Registration for the Leadership Institute Meeting or SeminarsWorld is separate and requires payment.

Co-presenters who are identified at the time of the proposal submission receive a 33% discount off the registration fee. VAT taxes may apply based on local policies and are the responsibility of the purchaser.
Reminder: A maximum of two (2) co-presenters may present with you. Changing or adding co-presenters will not be approved.

By the week of 28 January, lead presenters will receive a notification when their registration has been processed. At that time, co-presenters will also receive notification and submit their outstanding registration fee.

The registration fee includes: (3) lunches, applicable receptions and breaks each day; access to the Provider Kiosks (exhibitors); and the ability to earn PDUs. Local tours are not included.

NOTES:
(1)  Only registered participants may access the meeting rooms, Provider Kiosks (exhibitors), or networking events. PMI is not able to accommodate requests to bring a guest or support staff to accompany a Presenter to a meeting room.
(2)  There is no pre-registration for sessions (unless specifically indicated). Seating is available on a first-come, first-served basis.

The official PMI® EMEA Congress PowerPoint Template is available. Presenters are requested to use the official template for their final presentation.  FINAL PRESENTATIONS ARE DUE MONDAY, 15 APRIL.

Presentation Preparation

• Draft Presentation: A draft presentation will be due two (2) days in advance of your Virtual Practice session with a Toastmaster. This will emulate the participant experience of accessing your presentation prior to attending your live session.
• Internet: While there will be WiFi in the venue, we recommend that any presentation in the Congress programme not be dependent on Internet connectivity because of its unreliability, especially in a room that may contain at least 100+ people who have personal devices. We want to ensure that a presentation is successful and not subject to any disruptions because of technical or connectivity difficulties.undefined.
• Copyright and Citing References: If you plan to reference or cite materials that are not your original work, please reference it on the slide or in a summary slide using APA as a style guide.

Final Presentations - Due Monday, 15 April. 

• Upload Instructions - To submit your final PPT along with any accompanying handout(s) or video(s):

1. Access the EPAC Presentation Management website
   
2. Click on First Visit? Enter your email address that PMI has on file and create a password for the site.
   
3. On the next screen, click on your session title
4. Scroll down to your name and click on Upload New File
5. A “Confirmation” screen will open with a Release of Rights; please read this and agree to the terms so that you may proceed to upload your materials.
6. Again select “Click here to select file(s) to upload” and follow instructions to upload.

• Updates: Presenters are encouraged to keep updates and edits to a minimum after posting.
• Backup File: Remember to bring a copy of your presentation file(s), including any handouts and videos on a USB as a backup.
• Final PPT: Your final PowerPoint presentation will be uploaded to your meeting room laptop and converted as a PDF for pre-event access by Congress participants.
• Handout(s): If you have handout materials you would like to share with participants, a file may be uploaded which will be converted to PDF (if not already) and included for download with your PDF presentation. You also have the option to distribute handouts in the meeting room, but you are responsible for making copies.
• Video(s): If you plan on sharing a video with your presentation, please plan to upload a video file. Wireless internet connection bandwidth is not guaranteed; therefore, having a video file will ensure your presentation is ready when delivered.

NOTE: In the event that it is necessary to make any updates to your original presentation, identifying the document version is important. This will help to ensure that the most up to date version is displayed in the meeting room. Your original document will be version 1 (_v1, as noted above), and subsequent versions will be identified as version 2 (_v2), version 3 (_v3), etc.

Onsite Management

• Updates to Presentation: You are encouraged to refrain from making any edits once you have uploaded your file by 15 April. If it is absolutely necessary to make edits to your final presentation, please bring your revised presentation on a USB to the Speaker Ready Room at least 24 hours prior to your presentation time in order for PMI Staff to coordinate with the meeting room laptop.
• Recording: Recording of sessions is not permitted, nor will sessions be recorded by PMI. Please refrain from bringing equipment to record your presentation, as most venues have strict policies regarding video equipment being brought into the facility.

PDU Information

As a Presenter, you may claim PDUs as a self-reported activity. You will be able to submit for PDUs (0.25 PDU for each 15 minutes of activity). Log into the PMI Continuing Certification Requirements System (CCRS) with your username and password, and click "Report PDUs". Your PDUs should be claimed under "Share Knowledge".

If you attend any other session that has PDU allocations, you will be able to claim these PDUs.

• EMEA Congress Presenter’s Platform
• Event Website
• Presenter Acknowledgement and Acceptance of Standard Conditions Agreement